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Grammy Signature School
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Band Parent Meeting at 7 PM in the PRHS Band Room the 3rd Thursday of Each Month
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Chaperones & Volunteers, Special Events, Recruitment & Retention
: Uniforms, Equipment & Trailer, Historian, Spring Trip, Props
: By-laws, Booster Board Nomination, Technology, Publicity, & Newsletter
Fundraising, Breakfast with Santa
What is the difference between a volunteer and a chaperone?
A chaperone is someone who commits to being responsible for the safety and well-being of the band students at football games, competitions, parades, and other events. Volusia County requires 1 chaperone per 10 high school students.
A volunteer is someone who assists the band in various ways. It can be fitting uniforms, making phone calls, or helping to repair equipment. Volunteers are the behind the scenes personnel that help it all come together.
Both positions are invaluable.
Any adult who chaperones or volunteers in a capacity where he or she is in contact with students MUST have a completed Volusia county Schools volunteer form on file at PRHS
Committees and Positions
All parents are expected to contribute to the support of their student and the band by participating on a committee and chaperoning at least one event.
There are a wide variety of tasks and some committees meet regularly while others meet only once or twice per year.
This committee will meet at least one time between January and April. The committee will be responsible for reviewing the current by-laws and proposing any amendments, edits, or deletions and present these for approval at the April general booster meeting.
Breakfast with Santa
: This committee will work in conjunction with the Fundraising Coordinator to plan the organization’s major fundraiser and will meet as necessary beginning in October.
Chaperones & Volunteers:
This committee will meet as is necessary to perform its duties. Its primary responsibility will be to maintain a volunteer binder, enlist the proper number of chaperones for each event, assign a head chaperone, and ensure each has an identification badge.
Equipment & Trailer
This committee will meet frequently during the fall season and as needed thereafter. It will see to the good condition of the band trailer and equipment such as toolboxes notifying the vice president of needed repairs, maintenance, and concerns as well as schedule properly licensed drivers for the trailer to all scheduled activities. The members of this committee will assist students with the loading, unloading, set-up, and removal of all marching band equipment from the band trailer and see to the repair or replacement of equipment.
This committee will meet throughout the year to coordinate fundraising events that will support the needs of the band.
This committee may have only one active member and may not need to meet . It will maintain information in the form of pictures, programs and videos (if able) documenting the history and performances of the Pine Ridge High School Marching Band.
Booster Board Nomination:
This committee will meet in November and January. It will be responsible for soliciting nominations for the offices of president, vice president, treasurer, fundraising coordinator and secretary.
Publicity, Newsletter, Technology & Information:
This committee will meet as needed throughout the year. Its primary responsibility will be keeping this site and Youtube up to date, creating and maintaining a positive image of the band throughout the community and producing a newsletter pertaining to band activities at least three times per year.
Much of the work can be done from home!
Special Events, Recruitment & Retention
: This committee will meet as needed throughout the year. It will coordinate special events such as parent preview night during band camp, senior night, and the end of the year band banquet (or picnic) as well as any other special events. It shall be responsible for generating and maintaining interest in the band and promoting growth. It will organize 8th grade night and future freshman night as well as work with middle school contacts.
: This committee's primary responsibility is to research, plan, and organize a band trip in the spring. It will begin meeting no later than August.
: This committee shall meet as necessary but will be most active from band camp through football season and FBA. It will be responsible for fitting students with uniforms at the beginning of marching season, coordinating the cleaning of the uniforms two-three times per season, and arranging the necessary repairs and supplies for the maintenance of uniforms. This committee will coordinate the handout of uniforms before each performance and organize and maintain the uniform room in an orderly fashion.
This committee shall meet as deemed necessary by the band director to perform its duties in assisting the band director on designing and construction of props for band performances. They will be responsible to provide and estimate of cost for materials needed, with in allowed budget, to the board for approval.
How else can I be involved?
Attend the booster meetings and stay informed!
We all live in a busy world filled with work and obligations. Booster meetings are only one night per month. This is where the group makes decisions, gives out information, and discusses important things such as upcoming fundraisers.
Booster meetings are the third Thursday each month at 7PM in the PRHS band room .
Chaperone for an event!
It may be one Friday night football game, but your student will remember that night and you will get to see what he/she has spent so much time, energy, and money (mostly yours) doing. We also need help for FBA, competitions, MPA and concerts. The best part about being a chaperone is that you don’t have to pay for entry to the event and if it is away from the school, you don’t have to drive!
There are many more ways you can help:
Come to a performance and cheer for the kids!!!!
Buy a t-shirt and wear it to show your support
Participate in a fundraiser or find sponsors
Promote the band in the community**
Don’t feel overwhelmed. We are all here to help and support each other with the same goal for our children in mind: the experience of teamwork, showmanship, and community that is marching band (an experience that will stay with them forever).
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